The Administrative Information Management System is coming in 2022. The new business administration system will replace 82 non-integrated systems with a single software solution.
The advantages to employees are significant, with all Saskatchewan health system employees benefitting from improved system flexibility and reduced administrative tasks.
The AIMS project is governed by an Executive Steering Committee consisting of representatives from the healthcare system on behalf of the Saskatchewan Health Authority, 3sHealth, Saskatchewan Cancer Agency, eHealth, SAHO and affiliated employers throughout the province. Collaboration partners include Deloitte, Kronos and Oracle to assist in guiding the project through to completion.
The AIMS project contributes to the goals of:
- Better Health and Better Care through improved ability to forecast and meet resource needs, providing the right resources, at the right time and place, in the right amount for optimal patient care;
- Better Value through economies of scale, and reduced integration issues; and
- Better Teams through the provision of a consistent and positive experience for healthcare professionals leading to a more consistent and positive experience for the patients
The AIMS project is divided into three phases that cover conceptualization to completion.
Phase I: Imagine (Begins October 1, 2018)
Getting started and the AIMS Imagine Phase
The Administrative Information Management System (AIMS) project requires the efforts of those who know processes and procedures related to current practices. Participants from across the province will be asked to share their experiences, and also envision a future state that will provide the necessary tools to create a better experience for employers, employees, patients, clients, residents and families.
The Imagine phase has two central objectives involving communication and consultation with those who are best positioned to inform the future direction of the project.
Engage and Create Awareness
- The AIMS project team will be engaging employee participants in discussions to capture the details of the present state, as well as define future objectives and benefits
- Diverse representation from across the provincial health system will be sought for individuals to share their experiences and become involved in the project journey
Consult and Refine the Plan
- Team members have been named to the project and are tasked with identifying subject matter experts from across the province to participate in workshops
- Workshops will be conducted for the major project scope areas including Human Resources, Finance and Supply Chain
- Workshop participants will be invited to share their perspectives on needs, practices and future standards
- Input gained will inform decision-making related to future state practices and processes and how new technology can enable the desired future state
- Achieving these objectives will serve to establish a clear vision and foundation for the AIMS project
Phase II: Deliver
The Deliver phase involves creating a prototype, testing and revising according to project requirements. Deployment planning begins with considerations including end-user training and transition plans to move from a testing environment to live production.
Phase III: Run
The Run phase involves the shift from the pre-production environment into full utilization, followed by support for the new business processes.
Significant research and planning has gone into considering new technology to support the provincial health system. Realizing the vision begins with involving local subject matter experts who know practices and procedures related to the current state and have the vision to imagine a better future through the Administrative Information Management System (AIMS) project.
During the Imagine phase employees are invited to participate in workshops that are critical to assisting the AIMS Project Team in developing a comprehensive understanding of the environment and collecting thoughts on creating a better future state.
Employees will remain involved at various stages over the course of the project to provide input into the design, development and implementation of the AIMS project.