Inside AIMS

Successful Change Agent Network Kick-Off

This week saw the successful kick-off of a Change Agent Network to support the Administrative Information Management System.

250 Directors Attended the Kick-Off | aimsproject.ca

250 Directors Attended the Kick-Off

The first week of May 2019 a kick-off was held for senior leadership, to inform them of the changes that are coming with the new administrative information management system. Approximately 250 Executive Directors and Directors participated in sessions to gain insight into the new system and their roles in building the change agent network.

What is a change agent network? The network includes employees across the health system who will participate by developing an informational support network for other staff on the road to transitioning to the new business solution.
 
Change Leaders are to nominate candidates to fulfill the various roles required to ensure the success of the change network. The objective will be to support a provincial system designed to provide better services and benefits in the areas of Human Resources, Finance and Supply Chain, and the ongoing sustainability of the system.
 
The Roles
 
Most of the following roles will require a small monthly commitment in time.
 
I. Organizational Change Leaders
 
Responsibilities:
   
    Accountable for ensuring that their area is ready for the transformation to a new system
    Take ownership through active leadership in preparing their area for change
    Nominate Department Contacts and Advanced Users for their area
 
II. Department Contacts
 
Responsibilities:
     
    Cascade messages provided in Change Network meetings to peers
    As a first point of contact, address questions or concerns from peers and relay feedback
    Support the execution of change activities for their business area
 
III. Advanced Users
 
Responsibilities:
   
    Support the execution of testing and training
    Ensure peers in their assigned group understand and are able to use the new system
    Serve as the first point of contact for technical questions
 
IV. Trainers
 
Responsibilities:
   
    Deliver Instructor Led Training (ILT) to end users
 
V. Testers
 
Responsibilities:
   
    Involved in testing in June and September
    Involved in User Acceptance Testing (UAT) in November
    Support the project teams in testing and validating system functionality
 
For more information on the project and the work underway, please visit AIMSproject.ca. Articles under ‘Inside AIMS’ explain different facets of the project, while ‘From Where I Stand’ profile fellow employees and their thoughts on how the administrative information management system could make their daily work lives easier. You can have project updates and more information delivered directly to your inbox, by subscribing to the weekly e-newsletter on the website.

 

  14-May-2019

View all Inside AIMS items